Compare Google Workspace, Microsoft 365, and Proton Business side by side. Get detailed insights on pricing, features, security, and find the best fit for your team.
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Google Workspace excels in real-time collaboration with a cloud-first approach, featuring seamless integration between apps and simpler user interface. It's ideal for organizations that prioritize collaborative work and need minimal offline functionality. Microsoft 365 offers more robust desktop applications with advanced features, particularly in Excel and PowerPoint, and better offline capabilities. It's preferred by organizations heavily invested in Windows environments or requiring advanced Office features.
Proton Business is best suited for organizations where privacy and security are paramount, such as legal firms, healthcare providers, or financial services. While it offers superior encryption and privacy features, it may not provide the comprehensive collaboration tools found in Google Workspace or Microsoft 365. Large enterprises often use Proton Business alongside other platforms, using it specifically for sensitive communications while maintaining a primary collaboration suite.
For small businesses, Google Workspace Business Starter ($6/user/month) often provides the best value, offering essential tools like business email, video meetings, and cloud storage. However, if your team heavily relies on desktop Office applications, Microsoft 365 Business Basic ($6/user/month) might be more cost-effective. Consider your specific needs: Google Workspace is better for collaborative work, while Microsoft 365 excels in traditional office tasks. Proton Business is ideal if privacy is your top priority.
Google Workspace offers 30GB-5TB per user depending on the plan, with pooled storage that can be distributed as needed. Microsoft 365 provides a consistent 1TB per user across all business plans, which is ample for most users but less flexible. Proton Business ranges from 15GB to 1TB per user, focusing on secure, encrypted storage. Google's pooled storage offers more flexibility for teams with varying storage needs, while Microsoft's flat 1TB is generous for individual users.
Each platform excels in different security aspects. Proton Business offers end-to-end encryption by default and zero-access encryption, making it the most secure for sensitive communications. Google Workspace provides robust threat protection, advanced DLP, and comprehensive admin controls. Microsoft 365 Business Premium offers the most comprehensive security suite with Advanced Threat Protection, Intune device management, and Azure Information Protection. Choose based on your specific security requirements: Proton for maximum privacy, Microsoft for comprehensive security tools, or Google for balanced security and usability.
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